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Club Constitution

1 Title

The title of the Club shall be Glasgow FrontRunners.

 

2 Objects

a) The objects of the Club shall be:

 

b) In pursuit of these objects the Club shall promote equal opportunities and encourage gender parity.

 

3 Affiliation

a) The Club shall seek to become affiliated to International Front Runners and support communications between Front Runners Clubs.

b) The Club shall seek to become affiliated to Scottish Athletics in order to carry out the objects of the Club.

 

4 Membership

a) Membership shall be open to anyone aged 18 or over with an interest in running and who supports the objects of the Club.

b) Application for membership shall be made in writing to the Committee.

c) Members shall be those who pay the annual Membership Fee.

d) Members shall be amateurs, according to the UK Athletics definition of an amateur.

e) Guests may participate in Club events, upon payment of a Guest Fee. (Guests are not eligible to vote at the AGM.)

f) Any Member or Guest guilty of misconduct (i.e. behaviour contrary to this Constitution, the Club’s Code of Conduct, or the standard set by UK Athletics) may be cautioned once or, in the case of Members, expelled from the Club by a majority decision of the Committee.  Any person expelled shall have the right to appeal to a Committee meeting held at her/his request not later than 2 weeks from the date of the expulsion.

 

5 Management

a) Management of the Club shall be by Committee consisting of a President, Club Secretary, Treasurer, Race Secretary, Social Secretary and such other officers as the membership may decide to appoint at the Annual General Meeting (AGM).

b) A quorum for the Committee shall be four.

c) The Committee shall have the power to co-opt additional Committee members from time to time, up to a maximum of three.

d) Committee members shall be elected by a majority of the membership at the AGM. The Club Secretary or another Club member selected by the Committee shall act as election officer, whose responsibility it shall be to oversee the election process at the AGM.

e) Committee members shall serve a term of one year, and may stand for reelection at the AGM.

f) Committee posts falling vacant during the course of the year may be filled by election by a majority of the existing Committee members.

g) The Committee shall meet at times and places agreed by its members to discuss the business of the Club.  There shall be a minimum of four meetings each year.

h) All decisions shall be by majority vote; the President shall only have a casting vote in the event of a tie.

 

6 Annual General Meeting

a) An Annual General Meeting shall be held in October each year, or as soon thereafter as the committee can arrange it.

b) The Annual General Meeting shall be held for the purpose of:

c) Motions to be discussed must be submitted in writing to the Club Secretary at least fifteen days before the meeting.

d) A quorum for the AGM shall be 20% of the paid-up membership.

e) Each fully paid-up member at the meeting shall have one vote.  The President shall have only a casting vote.

f) At least fourteen days’ notice shall be given to members of the date, venue and agenda items of the AGM. Notification of the meeting shall be by email, website, newsletter, advertisement or by post.

 

7 Extraordinary General Meeting

a) An Extraordinary General Meeting shall be called by the Committee either of its own initiative or upon receipt of a written request from 20% of the paid-up membership, to discuss matters of pressing urgency.

b) At least 4 weeks’ notice shall be given to members of the date, venue and agenda for the EGM. Notification of the meeting shall be by email, website, newsletter, advertisement or by post.

c) Voting rules at Extraordinary General Meetings are the same as for AGMs.

 

8 Amendments to the Constitution

a) The Constitution may not be amended except at an AGM, or at an Extraordinary General Meeting called for that purpose, and then only by a two-thirds majority of those voting members present.

b) Amendments to the Constitution may be proposed by a two-thirds majority of a quorate meeting of the Committee, or by the petition in writing of 20% of the paid-up ordinary membership of the Club, received by the President or Club Secretary at least 15 days prior to the Annual General Meeting or 4 weeks before an Extraordinary General Meeting, in order that all members shall have sufficient notice of the proposal.

 

9 Finance and Annual Accounts

a) The Treasurer shall be responsible for keeping true accounts of the income and expenditure of the Club. The Treasurer shall be responsible for maintaining and operating the necessary bank accounts on the Club’s behalf and shall conduct all financial operations in the interest of the Club.

b) The financial year shall end on 30 September each year.

c) Banking account(s) shall be opened in the name of the Club and cheques/withdrawals shall be signed by any nominated Committee members.

d) Bank accounts will be overviewed by non-signing members of the Committee on a minimum bi-monthly basis, to ensure the accounts are being operated in line with club requirements.

e) The Club may receive donations, grants in aid and financial guarantees.

f) The income and property of the Club whencesoever derived shall be applied solely towards promoting the objects of the Club as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the Club except in payment of legitimate expenses incurred on behalf of the Club.

g) Any Club expenditure over £25 requires the approval of the President. Any Club expenditure over £100 requires the approval of the President and two other committee members, not including the person making the expenditure.

 

10 Membership Fee

a) Members shall pay an annual Membership Fee.

b) Membership shall commence on the first day of August, and shall continue for 12 months.

c) The Membership Fee shall only be reconfirmed or changed at the AGM, by a majority of the members present.

d) The Membership Fee shall apply to all Club members, except that it shall be a reduced fee for student members and unwaged members.

e) Members who wish to join after the 1st August will be charged a fee based on a quarterly reduction, with the quarters starting on 1st November, 1stFebruary & 1st May

f)  Members will be given thirty days notice prior to the expiry of their membership.

 

11 Membership Cancellations

a) Any member wishing to cancel their membership must do so in writing to the Club Secretary.

b) Membership cancellation shall be held as effective on the date of tendering, except that cancellations shall not be accepted if the member is financially indebted to the Club:  acceptance shall be withheld until the debt is discharged.

c) No Membership Fee (or portion thereof) shall be refunded to individuals who cancel their membership.

 

12 Club Colours

a) Club colours must be worn by all Members representing the Club at every competitive meeting.

b) The Club colours are red, black and white, to a design as agreed by a majority vote of the Committee and approved by Scottish Athletics Limited (SAL)

c) Club Colours will be available to view on the Club website and as Appendix 1 of the Constitution

 

13 Dissolution

a) The Committee, by a two-thirds majority of a quorate meeting, may decide to dissolve the Club.  The Committee must then call an Extraordinary General Meeting, giving at least 4 weeks’ notice of the meeting to all Club members.

b) Alternatively, 10 ordinary paid-up members may petition the Secretary in writing, to call an Extraordinary General Meeting to debate dissolution of the Club.  The Club Secretary must give at least 4 weeks’ notice of the meeting to all Club members.

c) Voting rights as at the Annual General Meeting apply.

d) If the motion is passed by a two-thirds majority, the club is then dissolved.

e) In the event of the Club being wound up, any assets remaining upon dissolution after the payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having similar objects to those of the Club.

 

Adopted on 11 November 2010