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Meeting Minutes

November 13th, 2012

Meeting Opened and Chaired by Mike Wilkie

 

1 – Constitutional Changes

The Committee has proposed that the following changes be made to the Constitution:

 

1.0

Section 4: Membership

In Clause b): omit “Club Secretary” and replace with “Committee”

Reasons: to make the handing over of fees and membership forms easier, and more immediate.

2.0

Section 9: Finance and Annual Accounts

In Clause c): omit “two from three”

Add Clause d): Bank accounts will be overviewed by non-signing members of the Committee on a minimum bi-monthly basis, to ensure the accounts are being operated in line with club requirements.

Reasons: to allow increased flexibility in a reduced Committee, and for reasons of control, security and transparency

3.0

Section 10: Membership Fee

In Clause c) omit “the month in which the member joins” and replace with “August”

Add Clause d) Members who wish to join after the 1st August will be charged a fee based on a quarterly reduction, with the quarters starting on 1st November, 1st February & 1st May

Add Clause e) Members will be given thirty days notice prior to the expiry of their membership.

Reasons: to make annual subscriptions easier to manage, and to allow a greater degree of forward budgeting to be carried out by the Club.

4.0

Section 12: Club Colours

In Clause b) omit “a white vest with one black and one red vertical stripe (front and back), worn with plain black shorts:” and replace with “red, black and white, to a design as agreed by a majority vote of the Committee and approved by Scottish Athletics Limited (SAL)

Add Clause c) Club Colours will be available to view on the Club website and as Appendix 1 of the Constitution.

Reasons: to allow greater flexibility in achieving new Club Running Colours in an affordable design, that will then bring us back into line with SAL club racing requirements and regulations.

 

2 – Change of Bank Account

To increase flexibility and efficiency, the Committee have decided to move bank accounts from Santander to The Co-Operative. [AC]

 

3 – AOCB

Children In Need – Inform the runners there will be a Yellow Run on Thursday 15th November to raise some money for Children In Need, runners are asked to give a £1 donation or whatever they can. [MW] 

Santa Dash – Inform the runners that entry for this opens on 9th November 2012 and the race is to be held on 9th December 2012. [MW]

5×50 Run The World – a 7-day challenge in support of Scottish Government’s physical activity champion who is running 7 ultrathon’s on 7 continents in 7 days. More info can be found at http://5×50.co.uk/ [JS]

Rainbow Run – register with Amy Murphy of LGBT History Month Scotland, proposed date to be Sunday 17th February. [AB]

Brian Donaldson – contact Brian Donaldson (Athletics Development Office with Glasgow Life) to set up meeting. [AB]

GCU Minibus – The Committee are to approach Glasgow Caledonian University about the possibility of using their mini-bus for away days. [MW]